Record a debit note against a supplier bill

A debit note is the supplier-side twin of a credit note. Use it when a supplier bill was too high, goods were returned, or a discount was agreed after billing.

Create one

Purchasing › Debit Notes › New Debit Note:

1. Pick the supplier bill. Only bills that still have a balance due are listed.
2. Enter the Debit Note Date.
3. Enter the amount, which must be above zero.
4. Add a description (for example, "Returned 5 damaged units") and save.

You can also start from a bill so it is already selected.

Rules to know

• The amount can't exceed the bill's balance due.
• The date must fall in an open period. If you have closed that period, reopen it first or use a date in an open one.
• The bill's balance due drops by the debit note amount.

Print or download

Open the debit note and use Print or PDF to send to your supplier.

Tip: Customer-side corrections use credit notes instead.